Privacy Policy

St Laurence-in-Thanet Privacy Notice

Our contact details

Name: Revd. Andrew Jacobson

Address: St Laurence in Thanet Team Ministry, The Parish Office, 2 Newington Road, Ramsgate, Kent, CT11 0QT

Phone Number: 01843 592478

E-mail: vicar@stlaurenceparish-ramsgate.org.uk

 

What type of information we hold

We currently collect, process and store the following information:

• Name
• Contact details
• Photographs
• Demographic information such as gender, age, date of birth, marital status, nationality, education/work histories, academic/professional qualifications, employment details, hobbies, family composition and dependants
• Non-financial identifiers such as passport numbers, driving license numbers, vehicle registration numbers, taxpayer identification numbers, employee identification numbers, tax reference codes, and national insurance numbers
• Financial identifiers such as bank account numbers, payment card numbers, payment/transaction identifiers, policy numbers and claim numbers.
• Financial information such as salary, bonus, record of earnings, tax code, tax and benefits contributions, expenses claimed, creditworthiness, car allowance (if applicable), amounts insurance and amounts claimed.
• Other operational personal information created, obtained or otherwise processed in the course of carrying out our activities including but not limited to, CCTV footage, recordings of telephone conversations, IP addresses and website visit histories, logs of visitors, and logs of accidents, injuries and insurance claims.
• Other employee data (not covered above) relating to Role Holders including emergency contact information; gender, birth date, referral source (e.g. agency, employee referral); level, performance management information, languages and proficiency; licences/certificates, citizenship, immigration status; employment status, retirement date; billing rates, office location, practice and speciality; publication and awards for articles, books etc.; prior job history, employment references and personal biographies.
• The data we process is likely to constitute sensitive personal data because, as a church, the fact that we process your data at all may be suggestive of your religious beliefs. Where you provide this information, we may also process other categories of sensitive personal data: racial or ethnic origin, sex life, mental and physical health, details of injuries, medication/treatment received, political beliefs, labour union affiliation, genetic data, biometric data, data concerning sexual orientation and criminal records, fines and other similar judicial records.

 

How we get the information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• To enable those who undertake pastoral care duties as appropriate (e.g. visiting the bereaved);
• To enable us to meet all legal and statutory obligations (which include maintaining and publishing our electoral roll in accordance with the Church Representation Rules);
• To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all children and adults-at-risk are provided with safe environments;
• To deliver the Church’s mission to our community, and to carry out any other voluntary or charitable activities for the benefit of the public as provided for in the constitution and statutory framework of each data controller;
• To administer the parish, deanery, archdeaconry and diocesan membership records;
• To fundraise and promote the interests of the church and charity;
• To manage our employees and volunteers;
• To maintain our own accounts and records;
• To seek your views or comments;
• To notify you of changes to our services, events and role holders
• To send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other fundraising activities;
• To process a grant or application for a role;
• To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
• To share your contact details with the Diocesan Offices so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.
• We will process data about role holders for legal, personnel, administrative and management purposes and to enable us to meet our legal obligations, for example to pay role-holders, monitor their performance and to confer benefits in connection with your engagement as a Role Holder. “Role Holders” includes volunteers, employees, contractors, agents, staff, retirees, temporary employees, beneficiaries, workers, treasurers and other role holders.
• We may process sensitive personal data relating to Role Holders including, as appropriate:
  • information about an Role Holder's physical or mental health or condition in order to monitor sick leave and take decisions as to the Role Holder's fitness for work;
  • the Role Holder's racial or ethnic origin or religious or similar information in order to monitor compliance with equal opportunities legislation;
  • in order to comply with legal requirements and obligations to third parties.
• Our processing also includes the use of CCTV systems for the prevention and prosecution of crime.

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

a. Your consent. You are able to remove your consent at any time by contacting vicar@stlaurenceparish-ramsgate.org.uk
b. We have a contractual obligation.
c. We have legitimate interest

We also place and access certain Cookies on your computer or device. We use Cookies to facilitate and improve your experience of our site and to also provide and improve our service.

 

What we do with the information we have

We use the information that you have given us in order to:

• Supply you with our services
• Keep you updated on news and events
• Deal with enquiries and complaints
• Comply with our legal and regulatory obligations

Your personal data will be treated as strictly confidential. It will only be shared with third parties including other data controllers where it is necessary for the performance of the data controllers’ tasks or where you first give us your prior consent. It is likely that we will need to share your data with

• The appropriate bodies of the Church of England;
• Our agents, servants and contractors. For example, we may ask a commercial provider to send out newsletters on our behalf, or to maintain our database software;
• Other clergy or lay persons nominated or licensed by the bishops of the Diocese of Canterbury to support the mission of the Church in our parish. For example, our clergy are supported by our area dean, lay chair and archdeacon, who may provide confidential mentoring and pastoral support. Assistant or temporary ministers, including curates, deacons, licensed lay ministers, commissioned lay ministers or persons with Bishop’s Permissions may participate in our mission in support of our regular clergy;
• Other persons or organisations operating within the Diocese of Canterbury including but not limited to, where relevant, the Canterbury Diocesan Enterprises Ltd and Aquila (the Diocese of Canterbury Academies Trust).

 

How we store your information

Your information is securely stored electronically.

We will only keep information about you during the term of our contract and following termination, 40 years.

At the end of our retention period, we will securely destroy your information.

 

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your information in certain circumstances.

Your right to object to processing - You have the the right to object to the processing of your personal data in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at vicar@stlaurenceparish-ramsgate.org.uk if you wish to make a request.

 

How to complain

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

Helpline number: 0303 123 1113